Booking Form, Deposit Information and Insurance Rates April 20th-May 1st 2012 Tour
Thank you for your interest in our sixth escorted tour to Britain.
Welcome to those who will be joining us for the first time this year, and a warm “welcome back” to our friends who were with us on one of our previous tours. As always, we have taken the suggestions of our past guests and wherever possible have incorporated them into the tour. We have been arranging quality escorted group tours for more than twenty years and have received a lot of very positive feedback from our previous clients. Our goal is to ensure all of our guests are well looked after ,and happy with every aspect of our tours.
Last year was our best tour yet. Partly due to a slightly re-vamped itinerary, but mainly due to the exceptional care and attention given to our guests by our amazing host Neville MacKay. For those who have not yet had the pleasure of getting to know Neville, you are in for an absolutely wonderful time with lots of laughs and lots of TLC.
Our first two “Corrie Street” tours provided our guests with one of the only private backstage tours of the Coronation Street sets and a meeting with one of the actors. Three years ago due to the integrity of our tours, Granada Studios permitted us to be on the set during filming, and our group had a chance to have some great chats with a few different actors. This is something that they don’t normally permit. Last year the group met many of the actors on the set. Hopefully this year we will again get to meet several of the actors. Unfortunately they don’t know what the filming schedule will be until about two weeks before. We receive hundreds of emails each year from people all over the world who ask if they can just be part of our group for the day in Manchester so they too can have access to the inside sets. Unfortunately, we can’t permit this and reserve this thrill for those special people who travel with us on one of our tours.
There are several major events taking place in Britain at the time we will be there, including the London Marathon, and therefore hotel space in London is very difficult to find and very expensive, and coach companies and hotels require a larger deposit in order to hold space. Hence our deposit amount must reflect this. Unfortunately this is unavoidable, and makes it that more urgent that you get your booking form and deposit in right away. We require at least 25 passengers on this tour in order for the tour to go, so please don’t sit and wait to see how many others have booked before sending in your booking, as if everyone did this the tour would most definitely have to be cancelled. Should we not have sufficient numbers, your full deposit will be returned to you. Please book right away so that we will have the numbers we need to guarantee the departure well before the end of December 2011.
We encourage you to share the itinerary with your friends and relatives. Please send in your booking form right away, as space is limited and we cannot confirm your spot until we receive your booking form and deposit. If paying by credit card, you may fax or scan and email your booking form. (We encourage you if possible to pay by cheque or bank money order, as if paying by credit card we have to charge a 3% credit card fee, which we absolutely hate to charge, but have no choice.)If you plan to fax your booking form, please call to let us know to expect it. Should you have any questions, please don’t hesitate to contact us. The tour information and brochure will also be posted on our website: www.coronationtravel.com
We are really looking forward to having you join us !
Kindest regards,
Kim Monteith CTM*
Coronation Travel
737 Lakeview Avenue
Middle Sackville ,NS B4E 3B8 Ph: 902 252 6243 Fax: 902 252 6885 info@coronationtravel.com
*Certified Travel Manager and member in good standing of C.I.T.C- Canadian Institute of Travel Counsellors
Authorized and licensed agent for RBC Insurance
Coronation Travel is registered with the Registry of Joint Stocks in the Province of Nova Scotia
INCLUDED:
“ Accommodation in good Tourist Class hotels
“ Private bus throughout
“ English speaking Tour Guide throughout
“ Breakfast every day and dinners according to itinerary
“ City Tours and entrances to sights underlined on the itinerary
“ Special Coronation Street visit
“ Porterage for one bag per person in the hotels
“ Airfare; Canada – London, Manchester – London – Canada (for air inclusive passengers)
NOT INCLUDED:
“ Lunches and dinners not mentioned
“ Items of a personal nature
“ Insurance – Every tour participant MUST carry some form of out of the country medical coverage. If you do not purchase insurance with this tour, you must provide a photocopy of proof of emergency medical coverage with your booking form. We strongly advise every participant to purchase trip cancellation insurance. If you already have out of the country emergency medical coverage, we suggest the Non-Medical Package Insurance. If you do not have any emergency medical coverage, the Deluxe Package Insurance is the best option.
“ Tips to guide & driver –at your discretion
“ Taxes and fuel surcharges (at time of printing, $594.00 Canadian, subject to change, and will be advised at time of final payment…this is completely out of our control)
“ Air deviation requests
Should you wish to make any deviations such as departing for London prior to the group or returning later, the full cost of the airfare plus a land tour deposit of $700 per person must be paid at time of original deposit as well as the insurance premium. Air Canada has changed their policies with group bookings, and once a deviation request is made, that individual’s reservation becomes separate from the group and must be paid in full immediately upon booking. (Group airfare bookings require a deposit not payment in full immediately,…hence the difference). We have no control over this. Any requests for air deviations must be made at time of booking and are charged an additional fee of $50.00 plus any difference in fare over the group air fare. Later requests will be subject to new rates and possible penalties. No deviation requests are permitted within 65 days of departure.
*LAND ONLY RATE IS $3095 per person based on double occupancy- no additional taxes apply, but supplier may be forced to impose a fuel surcharge depending on economic conditions.
*A reduction of $50 per person will apply to triple accommodation
(Please note accommodation in Britain is not as spacious as in North America)
*Single Supplement charge is $700 per person
TERMS AND CONDITIONS AND BOOKING FORM
INSURANCE
Package Insurance is highly recommended. All tour participants must carry out-of-the-country medical insurance. Please take note of cancellation policies. Some form of cancellation insurance should be purchased. Insurance premiums are in addition to the tour costs and must be purchased at the time of initial deposit. Premiums are based upon age, duration of trip, and the cost of the package. Please refer to the attached insurance rate sheet and cancellation policy. If you require insurance that is not listed in the rates below, please contact us for premium details. Please note insurance does not cover pre-existing medical conditions.
DEPOSIT and PAYMENT
A Deposit of $700 per person plus your insurance premium is required. Please remit right away in order to confirm your space on the tour. Deposit amount is non-refundable, however, provided that cancellation is for a valid medical reason, claims may be processed through RBC Insurance if you have purchased the insurance. Should we cancel the tour for any reason you will receive a full refund of your deposit.
Please fully complete the attached booking form and tour cost calculation, and return both with your deposit. It is the responsibility of each tour participant to ensure they have proper documentation. i.e. a valid passport with an expiration date of at least 6 months beyond the return date. We will not be liable for any missed tours due to a client not having the required passport or documentation. Final payment of the balance is due no later than January 30th, 2012. Payment by cheque or bank draft should be payable to Coronation Travel. Should you prefer to use electronic bank transfer please contact us. IN ORDER TO KEEP COSTS AS LOW AS POSSIBLE FOR THIS TOUR FOR EVERYONE, IF YOU WISH TO PAY BY CREDIT CARD WE MUST CHARGE YOU THE 3% MERCHANT CREDIT CARD FEES THAT ARE CHARGED TO US. Up until recently, we did not accept credit cards in an effort to keep tour costs as low as possible, as credit card processing companies charge smaller businesses very high rates. We do accept cheques drawn on your credit card account without any service fee, and cheques, money orders, bank drafts and wire transfers.
INSURANCE RATES
Insurance premiums are based on the total amount of your trip, your age, and the duration of the trip. Please add up the total of your trip including taxes before insurance, and choose the amount rounded up to the closest $100.00. Put this amount in box E on the booking form. If your age bracket is not included in the rates listed, please contact us for a quote. For residents of Ontario, please add in an additional 8% of the insurance premium for taxes. For residents of Newfoundland and Labrador please add 15% to the insurance premium for taxes.
The Deluxe Package Insurance is the recommended insurance. It provides ultimate protection with out of the country emergency medical coverage, trip cancellation coverage, air flight accident insurance, accident insurance, and baggage insurance.
If you choose to decline the Deluxe Package or Non-Medical Package Insurance you must at least carry out-of-the-country emergency medical insurance. Enter the RBC Insurance premium amount on line (F) on the booking form or attach a photocopy of proof of insurance to your booking form. Insurance premiums are not refundable.
BOOKING FORM
Please keep a copy for your own records and return the original with your deposit immediately to confirm your reservation
Each passenger must complete a BOOKING FORM
*NAME MUST BE EXACTLY AS IT APPEARS ON PASSPORT*
Name*
First ___________________ Initial____ Surname __________________________________
Mr__Mrs__Ms__Miss__Other___
Address _____________________________________________________________________
City________________________________ Province ________________________________
Postal Code ____________
Date of Birth _____/_____/______ mmm dd yyyy
Canadian Passport Number ______________________ Expiry Date ________________
Date of Issue ________________
Telephone (H) _______________ (W) _______________ email ______________________
I will be sharing accommodations with _______________________ or single _____
(please see single accommodation cost below)
Special dietary or mobility requests _____________________________________________
(please explain to help us accommodate your special needs)
Frequent Flier Number _____________________ Air Canada
Emergency Contact Person
Name _____________________________________Relationship ______________________
Address_____________________________________________________________________
City________________________________ Province ________________________________
Postal Code ____________
Telephone (H) _______________ (W) _______________ email ______________________
TOUR COST CALCULATION
Cost of Tour per person (Double Occupancy) from Halifax or Toronto $ (A) $3795 or $3095 land only
Vancouver – Add $ 350 $ _________ (B)
Calgary – Add $ 350 $ _________ (C)
Single Supplement – Add $ 700 / Triple –subtract $50 $ _________(D)
Basic Tour Cost = A + B (or C) + D $ _________
Airfare is from Halifax, Toronto, Calgary or Vancouver – if you wish to fly out of another city,please advise. Additional costs may apply.
INSURANCE AND TAXES ( please check one )
Deluxe Package Ins ___ or Non Medical Package Ins___ $ _________ (E)
Please refer to rates listed. Includes trip cancellation, air flight accident, accident insurance and baggage insurance. The Deluxe Package Ins also includes Emergency Medical Coverage. Please note that pre-existing medical conditions are not covered.
OR
Emergency Medical Insurance (mandatory – and is $ _________ (F)
included in Deluxe Package Insurance).
*Please note this insurance does not provide trip cancellation benefits, air flight accident, accident or baggage insurance
DEPOSIT DUE at time of booking $700. + Insurance premium E or F $_________ (G)
SUBTOTAL TOUR COST = Add A, B (or C) + D (if applicable) plus E or F $ _________
Taxes and fuel surcharges not included in tour cost $ 594.00 * $ 594.00 (H) not due if “land only”
*Please note this is correct at time of printing but may change prior to departure. Tour participants are required to pay any additional taxes and fuel surcharges. Every attempt will be made to maintain current prices.
Total Cost of Tour A+ B (or C) + D + E (or F) + H = $ _________ (I)
BALANCE DUE by Jan. 30th, 2012 (I) minus (G) $ ________ (J)
Please make cheques / drafts payable to Coronation Travel and mail to the address below. (Should you wish to pay by electronic funds transfer, please contact us) For credit card payment please complete credit card information below.
Deposit, due at time of booking = Amount (G) above______________Final payment, due by January 30th, 2012 = Amount (J) above. $ ______________
Visa__ MC__AX__Number______________________ Expiry___(m)___(Y) cvv_____(3 digit security code on back) Name on Card ________________________________________I hereby authorize my credit card above to be charged the amount of $_________plus 3% merchant fee initial deposit today, and $__________final balance amount plus 3% on January 30th, 2012.
X__________________________signature of cardholder _______________date
INSURANCE PREMIUMS
DELUXE PACKAGE INSURANCE
(Travel Care available for ages 75+ with medical questionnaire please inquire)
| Amount | Age 0-59 | Age 60-64 | Age 65-69 | Age 70-74 |
| $3100 | $221 | $272 | $326 | $446 |
| $3800 | $249 | $307 | $368 | $495 |
| $4400 | $273 | $337 | $404 | $537 |
| $4800 | $289 | $357 | $428 | $565 |
| $5100 | $301 | $372 | $446 | $586 |
| $5500 | $317 | $392 | $470 | $614 |
NON MEDICAL PACKAGE INSURANCE
For people who already have out of the country medical coverage with another provider or employer ( proof of coverage must be provided ) this insurance will provide cancellation , accident, air flight accident and baggage insurance
Amount Age 0-59 Age 60-64 Age 65-69 Age 70-74 Age 75-79 Age 80-84
$3100 184 204 226 256 367 447
$3800 212 239 268 305 423 503
$4400 236 269 304 347 471 551
$4800 252 289 328 375 503 583
$5100 264 304 346 396 527 607
$5500 280 324 370 424 559 639
CLASSIC EMERGENCY MEDICAL INSURANCE
(Coverage for ages 60+ available with medical questionnaire, please inquire)
AGES 0-29 $ 37 AGES 30-59 $ 43
Please inquire for rates for just emergency medical coverage if older than 59.As an example, a person between the ages of 75 and 79 who answers the medical questionnaire and has no health concerns would qualify for a premium of approximately $100 with RBC Travel Care Health Select. Ages over 80 with no health concerns the premium would be approximately $190.All RBC emergency medical only applicants over the age of 59 must complete a medical questionnaire. PLEASE REMEMBER ONTARIO RESIDENTS MUST ADD 8% TO ALL PREMIUMS, and NEWFOUNDLAND RESIDENTS MUST ADD 15%
TOUR CANCELLATION POLICY
If cancellation is due to an insurable reason (illness of a passenger, traveling companion or immediate family member), the cancellation penalties (including the non refundable deposit) below may be submitted through RBC insurance claims department (provided that you have purchased the RBC insurance). Please remember that pre-existing medical conditions are never an insurable risk. Change-of-mind is not covered through insurance. Insurance premiums are totally non-refundable.
Deposit Amount is totally non refundable – Please take out cancellation insurance to protect yourself
65 -90 Days before departure 60% of total tour cost
31-64 Days before departure 80% of total tour cost
0-30 Days before departure 100% of total tour cost
We require a minimum of 25 passengers for this tour . If cancelled by us, no penalties apply, and clients will receive a full refund of the tour amount paid. Slight changes or substitutions to itinerary or dates are sometimes necessary due to circumstances beyond our control and do not constitute reason for client cancellation. Every effort will be made to adhere to the itinerary as presented.
MAILING ADDRESS
Coronation Travel
737 Lakeview Avenue
Middle Sackville, Nova Scotia B4E 3B8
ATTN : K Monteith
Tel: (902) 252-6243
Fax: (902) 252-6885
email : info@coronationtravel.com